State & Local
Assessments

Longitudinal reporting and analysis for individual students and groups.

State & Local Assessments

Assessment features in eSD allow districts to easily maintain a centralized repository of state and local assessment scores for all students.

  • Admistrators can utilize eSD's Analysis Cube or eSD GURUBoards to slice and dice longitudinal data.
  • Teachers access a complete assessment history for all students in their class.
  • SLO pre-and post-assessments can be managed directly within eSD.
  • NYS 3-8 Assessment scores can be pulled from Level 1 and automatically loaded into eSD! This service is currently available through Eastern Suffolk BOCES, Nassu BOCES, Lower Hudson Regional Information Center (LHRIC), and the Northeastern Regional information Center (NERIC).
  • NY State Assessments, codes, administration dates, and Level 0 extract rules are automatically updated as state requirements change.
  • Third-party assessments can be easily imported using eSD's drag-and-drop mapping tool.

Attendance

Easy attendance tracking and reporting, with device integration options.

Attendance

Attendance is one of the most critical pieces of data that schools track. Ensuring that student are where they are supposed to be is essential to safety, academics and funding. eSD has a powerful set of attendance features that make tracking attendance easy, while allowing full customiziation based on district needs.

  • Period & daily attendance with district-defined reason codes.
  • Customizable attendance reconciliation.
  • Rule-based alerts and letters.
  • Automatic email feature to home districts.
  • Fully integrated Quick Scan.
  • Integration with device-based classroom attendance tracking solutions.

Food Service

Use eSD to provide and track key food service related data.

Food Service

Cafeteria features enable your food service staff to easily publish menus and track daily lunch counts.

  • Individual items and monthly menus can be defined at the district and/or school levels.
  • Teachers can rapidly enter lunch count data (summary or detail) at the same time they take attendance.
  • Student and staff lunch counts are easily reported.
  • Lunch balances are easily posted to the parent portal.

Accurately tracking free and reduced meal status is essential to providing services to students and ensuring Title I accounting and proper levels of funding. eSD provides the necessary tools to manage free and reduced meal tracking while ensuring the privacy of students.

  • Household-based application processing.
  • Standard applications and direct certifications. Discrepancy reports are easily generated to identify year-to-year meal status changes before they impact funding levels.
  • State Poverty flags are automatically turned on when applications are approved.
  • BEDS day poverty counts consider carry-over grace-period requirements.

Discipline

One system to track, report and analyze all types of discipline incidents.

Discipline

There's no need to use different systems to track local, violent, disruptive, and bullying incidents. With eSD, data entry is a breeze and reporting is even breezier.

  • Referrals can be entered individually or for groups of students.
  • Roster quick links automatically populate with date, time, location, referrer and class details, making it extremely easy for teachers to enter classroom referrals which are immediately actionable.
  • Discipline Wizards streamline the process of entering and managing even the most complex incidents.
  • Customizable groups of staff (teachers, counselors, group supervisors, coaches, etc.) can be emailed automatically when new incidents or new actions are entered.
  • Customizable discipline letters can be generated for a single student, or for groups of students.
  • Incidents and Letters can easily be published to the parent and student portals to save on postage and ensure immediate notification to parents.
  • Individual and aggregate discipline data can be easily generated in a variety of formats.
  • Comprehensive state and federal reporting includes VADIR and DASA reports, and data extracts to support Civil Rights Compliance reports.

Fees

Flexibly track and invoice fees from within eSD.

Fees

Flexibly track, report and invoice a variety of system-defined fee types such as textbooks, musical instruments, course fees, or create your own.

  • Add any number of attributes from an available list to describe objects associated with fees. For example, track the ISBN of a book or the Asset Tag of a tablet.
  • Assign fees to students individually, or en masse by school, course, section, student status, group and other selection criteria.
  • Generate invoices individually or en masse.
  • Post Fees to the Parent Portal.

Grade Reporting

Grade Reporting in eSD adapts to your district and schools.

Grade Reporting

Year by year, Grade Reporting becomes more complex as the stakes grow higher for students, staff and districts. eSD provides the power and flexibility to successfully accommodate the most complex grading scenario, for all levels of schools.

  • Grading Models. Alpha, Numeric, Standards-Based and Hybrid grading models are supported.
  • Honor Rolls. Student Honor Roll restrictions can be defined for minimum allowable grades, credits, unacceptable report card comments, and more. Option to automatically include students' honor roll standing on report cards.
  • Class Rank. Multiple weighting parameters are available for midyear ranking. Supports standing ranking, decile ranking, class rank exclusions.
  • Average Formulas. School level defaults and course level exceptions can be defined. Different grading formulas can be enforced for each school year.
  • Report Cards and Progress Reports. Secondary-style and Standards-Based reports are available.
  • Standards-Based Report Design Tool gives complete control over the look and feel of your standards-based report card without using a third-party tool. No programming experience needed.
  • Learning Standards. Local standards can be added to imported Common Core standards.
  • Transcripts. Select from several different run styles. Multiple transcript options available, including rank (by year and/or overall), course averages (by year and/or overall), assessment scores (all or highest score), comments (global and/or individual student), and more. For transfer students, record district name where credit was awarded. History of transcript grade changes automatically retained.
  • Permanent Record Cards provide multiple options.
  • Academic Performance Analysis. Various reports for academic data analysis, including Grade Analysis report, Marking Period Grade Search, Grade Summary report, Failure reports, and more.
  • Student Performance Indicators. Identify at-risk students and monitor student progress towards each diploma type using Early Warning and Graduation Maps.
  • Production of Grade Reports. Generate grade reports by Calendar Event and Grade Level, and/or by Student, Course/Section, Student Status, Program Status, Group, or Counselor.
  • Environmental Settings support districts’ Green Initiatives to reduce the number of grade reports mailed to parents, via paper-less portal publishing and school-controllable settings to allow report-specific mailing opt-in/out by parents. A Print for Mailing option allows districts to print grade reports only for those parents who have opted in for paper mailings. One-click publishing of grade reports to the Student and Parent Portals.

Gradebook & Classroom Tools

Give your teachers the best gradebook and classroom tools.

Learn more about Teacher Connect

Gradebook & Classroom Tools

eSD empowers teachers with the best gradebook and classroom tools.

  • School-wide and customizable gradebook templates and academic reports, with copy and rollover features.
  • Customizable gradebook layout and view, including attendance percentages, portal communications and score analysis.
  • Easy access to critical student information, including attendance, guardian contact information, and integration with third party IEP/504 systems.
  • Easy access to critical teacher functions, including discipline referrals, course recommendations, and portal communication tools.
  • Teacher Connect provides a suite of easy-to-use classroom tools designed to ease data entry and provide information intuitively.

Health

Integrated health features are convenient and secure.

Health

The eSD Health Module provides users with a HIPPA-compliant tool to store and track student health information.

  • Customizable health codes, conditions and alerts.
  • Immunizations, physicals and screenings management.
  • Allergies and medical conditions tracking.
  • Medication administration management.
  • Log of health office visits.
  • Cumulative health records.
  • Automatic BMI calculator.

Lockers

Supports various locker types, locations and padlock distribution.

Lockers

eSD's locker management feature supports:

  • Distributable Padlocks.
  • Multi-combination Lockers (up to 10 combinations per locker).
  • Automated combination rotations.
  • Multiple locker types - Gym, Hall, Music, etc.
  • Concurrent assignment of current year and next year lockers, even when students are advancing to another building.
  • Ability to include locker assignments (locker numbers, padlocks and/or combinations) on student schedules.
  • Ability to publish locker assignments to Parent and Student Portals.
  • Ability to manage locker assignments en masse.
  • Numerous Student Locker Reports, Exports and Import options.

Mobile

Provide your stakeholders live information on the go!

Learn more about eSD Mobile

Mobile

Mobile computing has become a way of life in recent years. Students, staff and parents alike are demanding access to traditional student information via their mobile devices. eSD Mobile provides districts with the ability to satisfy stakeholder demands for on-the-go access.

  • Role-based access for staff, parents and students from any browser-enabled mobile device, including iOS and Android phones and tablets.
  • Customizable access to student attendance, schedules and course requests, grades and grade reports, assessments, discipline, immunizations, buses, fees and announcements.
  • Real time attendance and grade submission for staff.
  • Access to individual features defined at the district or building level.
  • No app installation required for end-users.

Parent & Student Portals

Secure, powerful collaboration and information tools for parents and students.

Parent & Student Portals

Fully integrated Parent and Student Portals support districts’ Green Initiatives to reduce the volume of paper mailings while providing access to current information 24/7.

  • Setup and maintenance of the Parent and Student Portals is easy.
  • Accounts can be generated via parent request, or auto-created en masse at the district or school level.
  • Administrators can easily identify students whose guardians do not have, or have not yet activated, their portal accounts.
  • Access Logs provide details and statistics on portal usage.
  • Customizable menus and settings, by school and grade level, allow for automatic updates of some data (student demographics, attendance, health, etc.).
  • Publication of other data, such as announcements, calendar events, academic data (grade reports, assessments, etc), discipline records and lunch balances, can be delegated to appropriate personnel.
  • Teachers can view guardians' last login activity directly from their rosters.
  • Teachers can publish assignments, grades and student achievement reports to the portals.

Registration / Census

Everything depends on solid student and family data.

Registration / Census

Household-based registration provides efficient collection and maintenance of information integral to the enforcement of district and state registration and reporting policies. It also affords easier management of various exceptional situations school districts face, such as when the student residence is different from the guardian residence, or when a student is in foster care. Districts can efficiently monitor suspicious registrations while ensuring the delivery of accurate class size projections, precise demographics and correct enrollment records.

  • Centralized, household-based registration with user defined criteria and form management.
  • Enrollment trends and projections.
  • Guardian alerts.

Scheduling

Whether your schedule is simple or complex, eSD makes scheduling quick and easy.

Learn more about Scheduling

Scheduling

Most student systems can “handle” scheduling, but our customers who have experience using other products tell us that eSD is hands-down the best scheduling system they’ve ever used. Whether you’re involved in building the master schedule or scheduling students into classes one at a time, we guarantee that you’ll be exceptionally pleased with the extras eSD has to offer you.

  • Student Scheduling (Walk-in scheduling). Let’s assume the master schedule has already been built and a student just transferred into your district. Some users prefer to add classes one at time. For them, we make it easy to select from a drop-down, or to just start typing the course name or number. We show all available sections along with the number of seat available in each section.
  • Copy schedules. Other users prefer to build a schedule that mimics another student’s schedule. eSD provides a copy schedule feature that gets the job done in seconds.
  • Re-schedule returning students. For districts with a high transiency rate, it is not unusual for students to transfer in and out of the district several times per year. In one click, eSD allows you to re-schedule returning students into the same sections they were assigned to earlier in the year. And oh, by the way, grading and attendance history can be instantly restored as part of the process!
  • Auto-schedule. Sometimes, you want the system to schedule the student using the same powerful algorithm that is used during the scheduling process. The eSD Auto-schedule feature does just that, while also allowing you to control the results based on your gut instinct. You can lock in certain classes and let the system fill around them, or let the system build the complete schedule. The choice is yours.
  • Printing Student Schedules. Regardless of the method you choose to schedule students, you can easily print the student schedule as a matrix or grid style, by day or by semester. For your convenience, you can also choose to include student locker, locker combo, team/location code, guardian info, etc.
  • Intuitive display. Whenever student schedules are viewed, the class in session at that moment is highlighted.
  • Course Requests. eSD’s unique approach to managing course requests allows districts to achieve efficiencies beyond what they have imagined. Course requests entered by teachers, students, parents and support staff are considered “unapproved” until reviewed and approved by a guidance counselor. Counselors can easily see when (and by whom) each request was initiated so they can make an informed decision before overriding teacher recommendations. This approval approach gives everyone a voice, reduces data-entry, and empowers counselors to make decisions that are in the students’ best interest.
  • Mass Course Request and Course Groups. Even if you prefer a more traditional approach to entering course requests, eSD provides tools to help make that process more efficient. Mass assignment of course requests, based on students’ current grade level, current course offerings, program, etc., is supported, even for students moving from one building to another. In addition, schools can define course groups, for example “6th Grade Core”, so whenever they select the course group, all of the individual courses will automatically be added.
  • Course Request Tallies.eSD provides numerous course request reports and tallies. Whether you want to send a letter home to parents, review requests by student / total credits / course type / course / staff, show duplicates, or need to support a board request to justify staffing needs, eSD has what you need.
  • Building the Master Schedule. eSD supports teaming, linking, weighting, balancing, staff contract constraints and more. Some schools prefer to schedule all grades at once, while others prefer to use a layered approach by scheduling singletons and/or doubletons first, then building around that framework. Some choose to schedule by department or by grade levels, or specific course combinations. No matter which approach you decide to take, eSD can guarantee that, once again, you’ll be exceptionally pleased with the options available and the results achieved.
    Once course request tallies are finalized and you’ve received department input regarding sections and constraints, you have several options:
    • Copy the entire Master Schedule from a prior year
    • Copy just the Course Catalogue from a prior year
    • Manually create the Master Schedule
    • Let the eSD Builder create the Master Schedule

    eSD offers several powerful planning tools such as the Potential Conflict Matrix and the Pre-Schedule Edit Report. The Red Light/Green Light report even identifies potential problem areas before each scheduling run. The eSD Magnet Board provides a color-coded visual representation of your Master Schedule, which can be sliced and diced in more ways than you can probably imagine. All of these reports provide extensive filtering and interactive drill-down capabilities, allowing you to make necessary adjustments directly from the report interface.
    The scheduling algorithm yields the best possible results in record time. Not sure if you want to finalize your schedule? No problem, eSD allows you to store up to 10 scheduling runs which you can refer back to at any time.

Security

Strong built-in security, verified with comprehensive auditing.

Security

Permission-based module access with field level controls by user and/or group. User credential management by user, group, or across buildings.

  • Access logs.
  • Proxy login capability for administrative and support staff.
  • Self-Serve password recovery.
  • Powerful auditing for peace of mind.

       

Program Services

Ensures data integrity and ease for tracking and reporting.

Program Services

If you're tired of maintaining user-defined fields and status codes to fulfill state reporting requirements, then look no further!

  • State codes for Program, LEP, Funding Source, CTE, Disability, and Testing Accommodations are pre-loaded and maintained by eSD!
  • Codes can be assigned and ended en masse.
  • Complete status history records are automatically maintained.
  • Reports can easily be generated "as of" a specific date.
  • Icons differentiate state codes from locally defined codes.

Summer School

Make running summer school seamless from a data management perspective.

Summer School

What are the benefits of running your district's summer school program within the same database as your regular school program?

  • Students can be simultaneously enrolled in Summer School.
  • Use existing student enrollment, grade reporting, attendance and scheduling tools.
  • Includes out-of-district summer school tracking.

Transportation

Track buses, routes, and student bus assignments.

Transportation

eSD enables you to track vital aspects of your busing program directly within the system so that staff have up to date information regarding the details of student transportation arrangements.

  • Conveniently create and manage essential bus, route and assignment information from within eSD.
  • Import data from your transportation system.
  • Quickly and easily generate bus lists.

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